Returned Goods Policy

Instrumart can accept, for exchange or return, only items which were purchased direct from Instrumart within the last 30 days and are in new resalable condition. Restocking fees and refurbishment charges will be handled at the discretion of the engineering sales department which can be reached at 1-800-235-8367.

Restocking Charge

For standard stock items, the restocking charge for units purchased beyond 30 days is $25 or 25% of list price, whichever is greater. Non-stock or special order items will be handled on a case-by-case basis. For customers returning thermal imagers within 30 days, a rental fee of $175/day will be charged.

Goods returned for credit or exchange must be new, unused, and in their original undamaged containers. After inspection of the items returned, a credit memo will be issued at the discretion of Instrumart. Charges for updating and/or reconditioning will be deducted from the credit memo issued.

Calibration Services

Every item purchased with a certificate of calibration is considered a special order. Calibration services are time sensitive and the charges are not refundable.

Unauthorized Returns

Customers who refuse delivery of an order or return an order without first getting a Return Authorization will be charged for both outbound and return shipping.


The in-house evaluation of all products distributed by Instrumart will be done at no cost to the customer as long as the unit/units have been purchased within the last 12 months. Beyond 12 months charges for evaluation shall only be accrued for product that must be returned to select vendors for further evaluation. Upon completion of our evaluation we will advise the customer of repair charges and request a purchase order prior to proceeding.

We strive to repair all items as quickly as possible. Half of the repairs we receive are just programming errors which can be solved over the phone, saving you both time and money.


A Return Authorization (RA) number is required for all returns shipped for repair, evaluation, replacement, exchange or credit.

  1. Please call the sales department for an RA number or fill out and submit the online RA Request Form or fax it to us at 802-863-1193.
  2. If returning for credit or exchange, a copy of the original sales order must be included in the shipment.
  3. A copy of the Return Authorization should be included and the RA number must be clearly marked on the shipping package to facilitate a quicker turn around time.
  4. If an offsetting order is placed, please reference the order number.
  5. A purchase order must be provided for all units sent in for recalibration.

Damaged shipments should be handled through the shipping carrier. If there are any questions call the sales department Monday - Thursday 8:00am - 5:30pm ET, Friday 8:00am to 5:00pm ET.


The recommended period for recalibration is once every year for most Instrumart products. Check the calibration sheet provided with the instrument to see when the instrument is recommended for recalibration. Please complete and submit the online RA Request Form or fax it to us at 802-863-1193 before calling to schedule a recalibration.

Note: All items returned for credit or repair must be shipped prepaid.


Feel free to give us a call at 1-800-884-4967